Submitting Your Lecture Proposal

(based on the HFES Lecture Proposal Guidelines)

Description

Lectures are individual presentations that describe or demonstrate recent empirical, theoretical, or practical work; regardless of style, the lecture must clearly address a significant topic regarding representing meta-information.

Presentation Length

Typically, three to four lectures will be combined into a single 90-minute session. On average, each presenter is allotted 20-25 minutes for the oral presentation in order to allow three to five minutes for questions/answers. Depending on the number of proposal submissions accepted, the number of presentations per session (and therefore the presentation times) may vary. However, you should expect to give at least a 20-minute presentation.

Materials to Submit

Your lecture proposal consists of a 150-word abstract and a summary of no more than 1000 words (not including title and author names/affiliations), and the length of your submission does not depend on the length of your oral presentation. Your lecture proposal submission should be formatted according to the following guidelines:

  1. Your proposal must not exceed five formatted pages.
  2. Your proposal should be formatted to fit U.S. 8.5 x 11-inch paper. The text should be single-spaced in single-column format with 1-inch margins (top, bottom, sides).
  3. To ensure optimum readability, the type size for your abstract and main text must be at least 11 point and at least 9 point for references. We recommend using the Times type family (e.g., Times New Roman). Left text alignment is preferred, but justified alignment also may be used.
  4. The lecture proposal must include (in order): a title for the lecture, the name(s) and affiliation(s) of the author(s), the abstract, and then the summary.
  5. The title should be bold-faced and centered at the top of the first page. Author names and affiliations should be in plain text and centered below the title.
  6. If references are cited in the text, these citations must contain the author’s surname and the year of publication (e.g., Smith, 2005). References should be listed in a separate section at the end of the text. References should be listed alphabetically by the surname of the first author, and hanging indentations are preferred. 
  7. Please do not use footnotes. Text-related notes should be incorporated into the main body of the text.
  8. Tables and figures may be inserted within the text near where they are first mentioned or in a group at the end of the proposal. Please number tables and figures consecutively in Arabic numerals (e.g., Table 1; Figure 3). Table and figure titles should be bold-faced and centered; table titles should be placed above the table, and figure titles should be placed below the figure. Text and titles for tables and figures must be at least 9 point type.
  9. Line drawings, graphs, photos, and other graphics used in figures must be at least 200 dpi resolution after they have been resized to fit in the document. For information about image resolution, go to http://graphicssoft.about.com/cs/resolution/a/increasingres.htm. Graphics must be embedded within the file. A simple test will tell you whether the graphics are embedded – print your submission from a computer other than the one on which it was created. If the graphics do not print, they are not embedded.
  10. Please send your proposal submissions as either Microsoft Word documents or as PDF documents (PDFs are preferred). If you have problems sending your submission, please send an email to meta-info@aptima.com or contact the Workshop Chair.
  11. You will be sent a confirmation email when your proposal submission has been received. If you do not receive a confirmation email within 24 hours of your proposal submission, please contact the Workshop Chair; however, please allow 24 hours to receive this email before contacting the Workshop Chair.

Where to Submit

Please submit all lecture proposals electronically to meta-info@aptima.com by 5:00 PM EDT on June 7, 2007. Authors who do not have web access should contact the Workshop Chair for details on submitting your abstracts.

If any of your contact information changes during the review process, be sure to let the Workshop organizers know as soon as possible by emailing meta-info@aptima.com and providing your new information. The Workshop organizers are not responsible in the event communication about your proposal fails to reach you because of incorrect contact information in our records.